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Basic Guide to Employee Records

by Zopedol — last modified 2012-08-06 13:31
Employers must maintain a record of certain information for each worker.  These records must be kept for 3 years after termination.


The Basic Conditions of Employment Act applies to all employers and workers, but not -members of the -

  • National Defence Force,
  • National Intelligence Agency, or
  • South African Secret Service; or
  • unpaid volunteers working for charity.

The section of the Act that regulate working hours does not apply to:

  • workers in senior management
  • sales staff who travel and regulate their own working hours
  • workers who work less than 24 hours in a month
    • workers who earn in excess of an amount stated in terms of  section 6 (3) of the Act
    • workers engaged in emergency work are excluded from certain provisions.
The provisions for employee records do not apply to -
  • workers who work less than 24 hours a month
  • employers who employ less than 5 workers


Contents of Employee Records

Employers must keep a record of the following information for each worker:
  • Worker?s name and occupation
  • Time worked
  • Pay received
  • Date of birth (if under 18 years of age)
  • Any other prescribed information

Based on Legislation in Section 31, of the Basic Conditions of Employment Act

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